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Senior HR Specialist (1 year contract - up to $6500/Pharma MNC) #HML

Job Title: Senior HR Specialist (1 year contract - up to $6500/Pharma MNC) #HML
Location: Singapore
Reference: 6097E123B95BF671
Job Published: April 15, 2022 05:54

Job Description


Payroll Administration and Budget preparation

  • Executes schedules as per payroll SOPs of employees.
  • Send cheque request & Cost Centre reports to Finance and payroll vendors to transfer funds to payroll vendors
  • File all payroll reports, payroll instructions forms with supporting documents* into payroll files
  • Provides support to prepare and coordinate with Finance team for budgeting process/accrual
  • Coordination with Sales reps about submission of sales incentive reports
  • Support internal and external audit
  • Employee income tax administration
  • Human Resource Information System ( Workday)

  • Maintains employee database in Workday and generates scheduled or requested reports to assist senior management.
  • Maintain employee records in Workday and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and vacancy rates.
  • Periodically audits the database to ensure accuracy.
  • Keeps employee records up-to-date by processing employee status changes in a timely manner.
  • Maintains personnel files in compliance with applicable legal requirements of all employees including local plus and expatriates.
  • To provide support in compensation management tools and performance management tools.
  • Benefits administration

  • To update employee handbook at regular frequency.
  • Supporting staff with issues, generating passwords resets and liaising with vendor.
  • Submitting claims online to appropriate authorities to claim for enhanced childcare leaves, claim and maternity leaves.
  • Payment of monthly e-ben claims
  • Award for excellence - Prepare, print awards certificates and obtain signatures for certificates.
  • Prepare advices for award amounts for crediting them in Payroll.
  • Annual leave and benefit system set up
  • Insurance renewal and employee movement update
  • On boarding of new employees

  • Send Workday Data Form, New Hire Checklist to new hire.
  • Obtain employee's digital photo to prepare door access card
  • Upon receiving Workday Data Entry form, hire employee into Workday
  • Coordination with IT and Office coordinator to prepare employee's computer, and other standard items
  • Set-up new employee in e-leave & e-benefits systems
  • Prepare new hire orientation pack consisting of New Hire Orientation handout, Amex credit card application form, etc
  • Orient new hires to e-leave & e-benefits systems, orientation deck
  • Prepare PF file for new hires and ensure all documents are furnished
  • Recruitment and Staffing

  • Coordinate contingent worker recruitment and selection process in order to ensure a timely, organized and comprehensive procedure is used to hire staff.
  • Coordinate with hiring manager for screening of resumes. Conduct prescreening interviews. Schedule and organize interviews.
  • Support in performing reference and background checks for potential employees. Inform unsuccessful candidates
  • Staff Confirmation and termination

  • Send Probation Form & Guidelines to Managers to hiring manager
  • Prepare confirmation letter for Hiring Manager's signature.
  • Prepare Acceptance of Resignation letter, Exit Declaration Form, Exit Interview Form & Exit Checklist.
  • Terminations in Workday, e-leave & e-benefits systems and payroll preparations
  • Expatriates Management

  • To coordinate with different countries in the region and global headquarter for expat movement & execution of monthly salary and other related benefits.
  • Coordination with relocation services, support housing and schooling needs of expatriates and Local plus employees
  • Deal with MOM for pass related and with IRAS for tax related matters
  • To maintain employee records in Workday and custodian of all employee contracts
  • Salary Planning & Surveys

  • Assist in preparing the annual salary plans for 3 countries including collecting and analyzing market data and evaluating potential impact of proposed structures on incumbent pay.
  • Participate in compensation and salary planning surveys throughout the year with survey providers.
  • Participate in ad-hoc regional surveys or local surveys as needed.
  • Perform ad hoc analysis for costing, program effectiveness and trend purposes
  • Requirements

  • Min Diploma or Bachelors degree in any discipline

  • An advanced diploma in IT/Human Resource Management is a plus.

  • Min 4-5 years of relevant experience with exposure to HR system like Workday.

  • Excellent MS Office skills.

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