The Senior Executive is responsible for the following:
Manage both the pre and on onboarding activities for newly hired University staff (Faculty, Research and MSO), which includes the following:
Ensure that they complete the pre-employment medical examination, and receive the In-principal approval (IPA) for work pass prior commencement of work
Ensure that they receive the Workday triggered Assumption of Duty email which contains information regarding commencement of work
Schedule onboarding briefings to share on On-boarding framework & program and University wide policies and facilities
Prepare on-boarding documents including network account passwords, staff card etc
Verify key employment documents such as educational and other certificates
Ensure documents are e-pfiled after new hires are onboarded
Provide advice and assistance to Facultys expatriate on housing / accommodation requests, relocation schemes, schooling options for dependents etc
Handle Work Pass administration which includes the following:
Monitor and ensure the smooth and timely processing of applications and renewal of work passes
Issuance of work pass for new employees / visiting scholars
Cancellation of work pass for terminated employees / visiting scholars
Ensure accurate charging of cost to the respective Schools/Depts and employees
Distribution of work pass cards
Provide advice on work pass related matters
Process requests on Letter of Certification, and forms for Singapore Permanent Residency (SPR) and Singapore Citizenship applications
Administer Joint CPF contribution with relevant parties and agencies.
Ensure all on-boarding operations, work pass processes and other requests are executed timely and within the agreed Service Level Agreements (SLAs)
Review and streamline HR processes on areas of process improvements and standardisations.
- Attend to queries in a timely manner.
Relationship Management/Customer Relations
- Work with colleagues within NTU Shared Services to e nsure seamless HR end-to-end processes internally.
- Work with and develop business relationship with all stakeholders including HR Business Partners, Hiring Managers, employees, colleagues to support and ensure alignment of HR transactional services with NTU HR policy & strategic direction
To qualify for this position, you should have a Bachelor Degree in Human Resources, Social Sciences, Business or related discipline with 2 years or more of HR working experience. You should also possess the following skills and abilities:
Good understanding of common HR practices and Employment related legislation
- Good understanding of work passes
Strong organisational and time management skills
Possess good interpersonal and communication skills especially in customer relations
Meticulous and a service oriented mind-set
We regret to inform that only shortlisted candidate will be notified.