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HR Manager (1-Year Contract)

Job Title: HR Manager (1-Year Contract)
Location: Singapore
Reference: B004DF9A784E4814
Job Published: April 23, 2022 04:12

Job Description

About the ASEF Executive Office

The Executive Office (EO) supports the Executive Director and the Deputy Executive Director. Management decisions based on the policy guidelines set out by the ASEF Board of Governors are implemented through the Executive Office. It is responsible for determining ASEFs strategic objectives as well as for enhancing its performance. The Executive Office also ensures smooth and efficient co-ordination between ASEF and its stakeholders as well as between ASEFs Departments and Task Forces.

About the Position

You will be one of 2 members in a lean HR team. The HR Manager is expected to work closely with ASEFs Senior Management to develop, lead and implement HR strategies and initiatives that align with ASEFs diverse and inclusive work culture. He/she is also expected to evaluate and improve current HR work processes, internal policies and procedures to foster positive employee engagement.

This position reports to the Executive Director and the Deputy Executive Director cum Acting HR Director. You will have one direct subordinate. The appointment is on a one-year contract basis, with an initial 3-month probation period.


Develop and implement HR strategies and programs that align with ASEFs values. Identify gaps in existing HR processes; provide suggestions and solutions to improve efficiencies. Overall management and accountability in key HR areas such as HR Budgets, Recruitment and Staffing, Performance Management, Compensation and Benefits, Training and Development, Compliance with Labour Law/Regulations, Employee Wellness, External Relations etc

  • HR Budgets : Responsible for the annual HR planning/utilisation/tracking and related reports to be presented at ASEFs various Board Meetings such as BoG, ExCo and FAC
  • Recruitment and Staffing : Manage the recruitment and selection process by working closely with Heads of Departments to identify the needs and requirements of each available position
  • Performance Management : Oversee and develop a strong performance appraisal system, with a long-term view on staff motivation and fair assessment
  • Compensation and Benefits : Responsible for the planning, design, evaluation, and administration of compensation programs that support ASEFs reward philosophy. This may include research on salary market data, advice and design a market competitive compensation framework to attract, motivate and retain talents. Identify gaps in the current Benefits program; namely employee group insurance and staff retirement/pension program
  • Training and Development : Assess training needs; monitor and recommend creative training solutions where applicable
  • Labour Law Compliance: Advisory to ASEFs Senior Management; to ensure legal compliance with Singapores labour law and the Employment Act. Process HR compliance according to local laws and legal practices; and implementing these into local internal policies where applicable. Research and gather information on statutory rules and regulations.
  • Employee Wellness: Foster a strong internal rapport with various stakeholders. Bridge management and staff relations; including but not limited to, employee counselling, addressing staff grievances, provide advice and counsel to Head of Departments on HR policies and procedures as well as be responsible for coaching the managers in the implementation and ongoing management of employee handbook, policies and practices and initiatives in compliance with local legislative regulations.
  • External Relations: Liaise with the Ministry of Foreign Affairs on protocol matters relating to International Organisation staff.
  • Key Competencies

  • Resourceful and independent, with a collaborative mindset; ability to function well in a multi-cultural team settin.
  • People-oriented; excellent active listening, leadership and presentation skills
  • Cultural sensibility; the ability to effectively build and manage interpersonal relationships with individuals from diverse professional and social backgrounds
  • Experience in designing HR policies; job analysis/design; in-depth knowledge of Singapores labour law with a strong HR network will be most advantageous
  • Proficient organisational capacity with a high level of resilience when under pressure
  • Strong command, both oral and written, of the English language
  • Proficiency in Microsoft Office and other software tools
  • Qualifications & Experience

  • Bachelors degree in business administration, HR management or related discipline
  • Minimum 5+ years with hands-on experience in the capacity of HR Generalist, HR Advisor or HR Business Partner, with deep-rooted HR functional experience
  • 3+ years of experience in overseeing organizational transformations, workforce optimization and productivity
  • Citizenship

    Candidates must be citizens and passport holders of ASEM[ Link removed ] countries.


    The successful candidate will be offered a monthly salary commensurate with her/his qualifications and work experience. Other applicable benefits include an annual wage supplement, paid leave and medical benefits.

    How to Apply

    To apply for this position, please submit the following documents via e-mail with the subject EO_HRM_Your Full Name to [ Link removed ] by Friday, 29 April 2022 :

  • Cover letter detailing the qualities and contributions that you can bring to ASEF
  • Curriculum vitae (CV) with your contact details, highlighting your education, work experiences and other qualifications related to the job requirements
  • Copy of your passport(s)
  • Contact details of 2 referees who can comment about your recent work in a professional capacity; please mention the capacity in which you know them
  • As we receive a large number of applications, we seek your understanding that only shortlisted applicants will be contacted via e-mail.

    ASEF is an employer who does not discriminate against any job applicant or employee based on gender, sexual orientation, disability, age, colour, ethnicity/race, national origin (ancestry), religion (creed), marital status or pregnancy.

    [ Link removed ] The Asia-Europe Meeting (ASEM) is an intergovernmental process established in 1996 to foster dialogue and cooperation between Asia and Europe. The 53 ASEM partners are Australia, Austria, Bangladesh, Belgium, Brunei Darussalam, Bulgaria, Cambodia, China, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, India, Indonesia, Ireland, Italy, Japan, Kazakhstan, Korea, the Lao PDR, Latvia, Lithuania, Luxembourg, Malaysia, Malta, Mongolia, Myanmar, the Netherlands, New Zealand, Norway, Pakistan, the Philippines, Poland, Portugal, Romania, the Russian Federation, Singapore, Slovakia, Slovenia, Spain, Sweden, Switzerland, Thailand, the United Kingdom, Viet Nam, the European Union, and the ASEAN Secretariat. For more information, please visit [ Link removed ]

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