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Assistant to HR Director, ROPU SEASK

Job Title: Assistant to HR Director, ROPU SEASK
Location: Singapore
Industry:
HR
Reference: 0CDDD33E5AD8D34C
Job Published: January 06, 2022 03:53

Job Description

OUR COMPANY

At Boehringer Ingelheim we develop breakthrough therapies that improve the lives of both humans and animals. Founded in 1885 and family-owned ever since, Boehringer Ingelheim takes a long-term perspective.

Now, we are powered by 52,000 employees globally who nurture a diverse, collaborative and inclusive culture. We believe that if we have talented and ambitious people who are passionate about innovation, there is no limit to what we can achieve.

THE POSITION

The Assistant to HR Director is responsible for providing administration support to the HR Director and HR colleagues in the Regional Office. This role also supports and coordinates HR activities (Recruiting, Talent, HR Governance & Analytics, HR Business Partnering, C&BM, BI Internal Systems & Process Administration etc.). This role ensures transactional HR administration and coordination is done efficiently and effectively.

TASKS & RESPONSIBILITIES

  • Administrative support to HR Director: Calendar maintenance, travel management/bookings, expenses claims Events Management (Regional HR meetings, Monthly HR calls / meetings) Consolidation of ad-hoc reports and management slides
  • Administrative support to HR colleagues in the Regional Office: Team calendar maintenance, tracking of travel bookings / travel system, expenses claims, invoices management, e-Purchasing, rotated reception duty (once a month) etc. Manage and process payments, invoices, purchase orders and requisition, vendor creation and management, payment topics and follow up Records maintenance (e.g., signatures routing, filing etc.)
  • Operational support to HR colleagues in the Regional Office: Management of Local Internship Program and 3rd party vendors for HR related topics, including processing invoices and payments Coordination of interview arrangements, on-boarding and off-boarding logistics, personnel changes for International Assignees / Local Transfers / New Hires / Leavers Support training administration in line with decisions taken, management of participants invites, tracking attendance, training evaluation Supports preparation and consolidation of presentation slides and other related tasks as planned
  • Events Support for Singapore office activities including New Hire Orientation. Other ad hoc duties as assigned
  • REQUIREMENTS

  • Diploma / Bachelors Degree in any discipline
  • Min. 5 8 years of strong administration / operational management experience
  • Well-versed in MS Office, proficient in MS Excel a plus
  • Good interpersonal skills, team player, customer-orientated focus, pleasant personality
  • Good Written and Verbal communication skills
  • Passion for Performance
  • Thriving in a team environment, yet being able to work independently
  • Ability to multi-task, organize, plan and solve problems effectively
  • WHY BOEHRINGER INGELHEIM?

    With us, you can grow, collaborate, innovate and improve lives.

    We offer challenging work in a respectful and friendly global working environment surrounded by a world of innovation driven mindsets and practices. In addition, learning and development for all employees is key, because your growth is our growth.

    In our Regional Operating Unit South East Asia and South Korea (ROPU SEASK) region, Boehringer Ingelheim is one of the fastest growing pharmaceutical companies with over 2,000 employees. We are an equal opportunity global Top Employer who takes pride in embracing diversity of perspectives and strive for an inclusive environment, which benefits our employees, patients, customers, and communities.

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